Court bookings

Bookings and courts

Use a booking to record one reserved time window at a venue and its available physical courts. Everyone in the season can browse bookings in a filtered list or monthly calendar; only managers and owners receive booking-editing controls.

For captains and members, Relevant to me initially shows bookings where one of their teams plays or referees in a published schedule, or where a responsibility is assigned to them or their team. Use All bookings to see the complete season calendar. Managers initially see all bookings.

When a manager enables Make competition data public, unsigned visitors receive a read-only Bookings tab showing the season's booking dates, venues, addresses, courts, status, public details, and team-assigned duties. Private manager notes and individual or custom assignee names remain hidden. A booking links to Schedule only when it belongs to a published or finalized round.

• Search by venue, address, date, court, round, note, or visible responsibility. The default All status view keeps upcoming bookings first while still including past and cancelled history. Use the adjacent filter menu to switch between Relevant to me and All bookings, or narrow status to Upcoming, Past, or Cancelled. Each filter choice shows its current booking count.
• Choose the small link icon beside an address to open Google Maps directions with the venue and address already entered.
• Use Confirmed when the reservation is secured.
• Use Tentative when it still needs confirmation.
• Use Cancelled to preserve its history and linked context without treating it as available.
• Use Delete only for a booking you intend to remove permanently. A booking with matches cannot be deleted until those matches are removed deliberately from Schedule.

Create, repeat, and revise

• Choose Add booking to create one reservation.
• Choose Batch add bookings to create recurring reservations from a first date, frequency, occurrence count, venue, time, and court list.
• Choose Duplicate to copy an existing booking into an editable draft.
• Edit or cancel each generated occurrence independently.

Notes and exports

A public booking note is visible to season participants. A private manager note is visible only to managers and owners; notes created before these fields were separated remain private.

As a manager, open the menu beside Add booking and choose Export CSV to download the bookings currently shown by the status, relevance, and search filters. Manager exports include the visible responsibility details and private manager notes, so handle the file accordingly.

Choose Add to calendar on a booking—or its calendar icon on mobile—to download that event. Managers can choose Export calendar from the Add booking menu on desktop to download every booking currently shown. Export actions are omitted from the compact mobile header menu.

Responsibilities

Add responsibilities such as devotionals, setup, or refereeing to a booking. Assign each one to a team, registered user, or custom external name.

On Overview, you see upcoming responsibilities assigned directly to you together with those assigned to any of your teams.

In Season Settings > Access, permissions & documents, choose whether every season participant can see responsibility assignments or only the people and teams to whom they apply. Managers and owners always see every responsibility.

See Assign responsibilities for confirmations, reminders, and reassignment behavior.

Rounds and capacity

In round setup or Schedule, allocate individual booked courts rather than the entire booking. To reuse a court assigned to another round, remove its existing allocation first.