Assign responsibilities

Add an assignment

As a manager, open a booking's responsibilities and add duties such as setup, devotionals, or refereeing. Assign a duty to a registered person, a team, or a custom external name.

Request confirmation

• Before sending, the review shows exactly which registered person or team captains will receive the request, whether each person will receive email, and that everyone listed will receive an in-app notification.
• Add an optional short note when the assignee needs extra context. The note appears in the request email, in-app notification, and responsibility details.
• A directly assigned person can confirm or decline their own request.
• A captain can respond for a responsibility assigned to their team.
• A manager can record a confirmation manually, waive confirmation, cancel a pending request, or reassign the duty.
• Changing the assignee or material booking details invalidates the earlier confirmation so the new assignment can be reviewed.
• A request email or notification opens the exact responsibility after sign-in; opening it never confirms the assignment automatically.
• After someone responds, the manager's notification opens the relevant booking details, round schedule, or tournament schedule and highlights affected matches.
• If an emailed assignment is changed or cancelled, League Portal withdraws the earlier request and notifies its prior recipients.

Delivery and reminders

Confirmation emails and reminders are queued by the server. The feature remains usable in-app when an email provider is not configured; queued delivery can be connected to a provider without changing the responsibility model.

Responsibility-confirmation email preferences are separate from ordinary responsibility reminder preferences.

A responsibility assigned directly to you can produce a reminder regardless of your availability response. For a responsibility assigned to a team, reminders go only to the team's active captains and registered teammates marked Playing for that booking. Each recipient must have Responsibility reminders enabled in Profile settings.

Referee confirmations

After a round or tournament schedule is published, League Portal can group referee matches by booking and referee and request one confirmation for the group. Choose Only when assigned to individuals, Always, or Never in Season Settings > Access, permissions & documents.

Only an unambiguous registered person or season team is contacted. Custom referee names remain visible in the schedule but are not treated as platform accounts.

A referee assigned after the match's scheduled start remains recorded but does not receive a retrospective confirmation request.

Track responses

The booking and personalized schedule show the latest confirmation state. Updates use version checks so one response does not silently overwrite another.

A referee request is shown as Awaiting as soon as it exists. If email delivery fails, a warning icon explains that the request is still available in League Portal.

Confirmation statuses

• Not requested: The assignment exists, but no confirmation request has been created.
• Awaiting: An active request exists and the assignee can confirm or decline.
• Confirmed: The assignee, an eligible captain, or a manager confirmed the assignment.
• Declined: The assignee or an eligible captain declined the assignment; a manager should resolve or reassign it.
• Cancelled: The request was cancelled, replaced, or invalidated and is no longer active.

Waived confirmations

When a manager waives a pending confirmation, its compact badge disappears and the assignment looks like Not requested. The detailed history still records who waived it.

If the matches in a directly assigned referee duty change, the referee receives one revised confirmation request. Reassigning the duty to someone else withdraws the former referee’s request and sends a new request to the replacement.

If the original request was delivered, the assignee is told that no response is required and that the responsibility remains assigned. An email that is still queued is cancelled instead.